Reports to: The Trinity’s Forum’s Vice President for Operations.

Position Summary: 

The Office Manager and Executive Assistant works at the Trinity Forum office in Washington, DC. The position plays a vital role in maintaining the organization’s efficiency and effectiveness in pursuing our mission, while also contributing to a positive work environment for the team. Candidates must have excellent organizational, administrative, and interpersonal skills, be highly detail-oriented, and demonstrate initiative and flexibility in proactively managing multiple diverse projects. A collaborative, team-oriented mindset is essential.

The position’s specific responsibilities include: managing the office calendar and keeping us on track around internal deadlines; supporting human resources functions, including onboarding new employees and recruiting, hiring, and managing interns; managing office finances, including liaising with our accountant around bookkeeping and oversight of payroll and benefits; and other daily office functions. He/she also serves as the first point of contact with Trinity Forum callers and visitors. 

The position also serves as a project manager on a key organizational priority: the timely publication of our flagship quarterly Trinity Forum Readings. Occasional additional projects, such as website editing and social media management, draw on writing, editorial, research, marketing, web, social media, and graphic design skills. The role also assists with the organization’s in-person and online events, and leads other projects as requested. 

The Executive Assistant dimension of the position includes managing the scheduling, travel, and other administrative needs of the President. In addition, the role involves coordinating semi-annual board meetings, as well as liaising with Trinity Forum Trustees and Senior Fellows, donors, and other stakeholders.

The Trinity Forum is a faith-based organization, and agreement with its Statement of Faith is a requirement for all staff. A bachelor’s degree is a requirement, and demonstrable knowledge of the organization’s work and commitment to its mission are vital. 

Detailed responsibilities:

Office operations:

1. Manage office finances: keep accurate financial files on expenditures; make deposits; manage gift accounting and database entry; and serve as chief liaison with office accountant and auditor. 
2. Serve as liaison to employee benefits providers, reporting intern payroll and overseeing annual benefits plan renewal.
3. Prepare documents and assist the auditor in annual financial audit.
4. Lead onboarding of new staff.
5. Recruit and oversee office interns.
6. Maintain office files and manage reception. 
7. Perform other duties as requested.

Project management:

1. Manage quarterly publishing projects with Trinity Forum Reading editor and graphic designer, including coordination with print house and fulfillment house.
2. Lead other projects and initiatives as requested, including around communications.

Assisting President:

1. Manage the President’s calendar, schedule meetings, and coordinate travel plans.
2. Assist in the planning and execution of board meetings, including compiling necessary board documents and minutes.
3. Manage additional projects and tasks as requested.